Adding a new pupil	Top  Previous  Next

From the Administration Menu, click on Pupil Manager > Add a new pupil The first step in adding a new pupil to Pupil Tracking is to enter the pupil's personal data. Once the pupil's personal data is saved the options to enter shared, general and set data will become available. Administration Number (UPN) Maximum of 14 alphanumeric characters. The Administration Number uniquely identifies the pupil on Pupil Tracking. All data held on Pupil Tracking is tied to this number and it is used to bind data to pupils when importing data. On clicking Save Pupil Tracking will return an error if the number you have entered is duplicated. Administration numbers can be edited later. Forename Maximum 20 alphabetic characters. The pupil's forename. Surname Maximum 20 alphabetic characters. The pupil's surname. Year Maximum 2 numeric characters. The pupil's year group. Form/Tutor Group Maximum 10 alphanumeric characters. The pupil's form/tutor group. DOB Maximum 10 alphanumeric characters. The pupil's date of birth. Once the above information has been saved the options below become available: Edit Sets Maximum 12 alphabetic characters. (The ampersand '&' character is not allowed in set codes) From the edit sets screen it is possible to add/edit sets from pupils in the following ways: Select from Existing Sets This option provides a drop down menu of existing sets for the pupil's current year group. Manually Enter New Set This option enables a new set code to be manually entered. PFL This option will open a child window displaying the set codes for all years for the selected department/subject. Clicking on a set code within the child window will automatically enter it into the Manually Enter New Set box. This option may be useful when trying to generate a new set code based upon existing codes. A pupil is deemed to take a subject if he/she has a set code for that subject. No set---------- implies that the pupil does not take that subject. Edit General Data Maximum 8 characters. Note, see editing general fields for more information on text, decimal and whole number entries. From the edit general data screen you can enter any general data you have available. For All Departments Edit the Shared Field Maximum 8 characters. Note, see editing shared fields for more information on text, decimal and whole number entries. Using this option it is possible to enter data for the same shared field for all departments/subjects. Edit All Shared Fields for the Department Using this option it is possible to enter data for all shared fields across a single department.