Auditing a campaign as a departmental user
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From the Departmental Homepage click on the required campaign within the Active Campaigns menu > click on Audit Campaign.

Depending on the content of the campaign different options will be displayed. There are many ways to audit the data and text within a campaign. Because everyone works differently, Pupil Tracking offers the ability to audit a campaign through the browser (HTML), as a paper document (PDF) or, in the case of data, in a spreadsheet (Excel).

When auditing a campaign, data and text are always treated separately:

auditing a campaign

Incomplete/Complete Data
Data is incomplete when any of the requested fields contain an empty string (blank). Any sets containing incomplete fields will be displayed under sets containing incomplete data. To view an incomplete set click on the required set. When all sets have complete data this will be indicated with a tick.

Incomplete/Complete Text
Text is incomplete when the text status has not been updated to Complete. If the status of text remains as Draft it is assumed that the teacher who completed the text is not yet happy with their entries and has deliberately not updated the text status to Complete. Any sets/forms containing incomplete text will be displayed under sets/forms containing incomplete text. As empty text elements cannot be updated to Complete this will also indicate empty text elements. To view a set/form with incomplete text click on the requested set/form. When all sets/forms have complete text this will be indicated with a tick.

Unaudited/Audited Text
Text is unaudited when the text status has not been updated to Audited by a user with responsibility for auditing a campaign.

Updating Text Status to Audited or Please Revise
If an audit code is required for a campaign then only those users in possession of the audit code may update text status to Audited or Please revise.

To update the text status to Audited or Please revise, select pupils by checking the boxes next to each surname. Alternatively, click on Check All at the base of the page to select all pupils > Select either Audited or Please revise from the select box > Enter the audit code and click the Go button. The text status for all pupils will be updated. The Edit text link will fade if the text status is updated to Audited. Audited text can only be edited by changing its status back to Please Revise.

text_audited

Other Audit Options
It is possible to read and check data for an entire year group by either downloading a PDF document or, in the case of data, by exporting to Excel. It is also possible to add electronic corrections to a text based report. Select the preferred auditing option depending on the content of the campaign.