Pupil Manager FAQs
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Other questions about the Pupil Manager have been answered in the FAQs below:
Q. My school is running SIMStoPTP. What end of year procedures should I follow? A. The golden rules to follow are:
'Leavers' on SIMS who remain on PTP will not have their personal details or classes/sets updated. If you wish to keep these pupils on PTP then you can import new sets for them in the normal way through the import interface. For example, you have moved all pupils up a year group on PTP and you want to keep Y14 on the system. At present they have Y13 set codes e.g. 13/ma1, 13/en3 etc. Because they are 'Leavers' on SIMS their sets will not be updated and will remain Y13 set codes showing up in the current Y13 groups. By far the simplest thing to do is to export the set codes for Y14 to Excel, do a find and replace on the set codes to produce e.g. 14/ma1, 14/en3 etc... and re-import them into PTP. Alternatively if you do not wish to keep this year group on PTP then you can delete them through Pupil Manager > Options > Delete a year group. Q. What is the best process to follow when updating sets at the beginning of a new school year (For schools NOT using SIMStoPTP)? A. It will help if you follow the steps below:
Q. What is the best way to handle pupils who have left the school but who may return? A. If you know that a pupil may return to the school then you can simply put them in a different form/tutor group e.g. 'LEFT' and remove all their sets. This way they will not show up in any sets or reports but the data held for them on Pupil Tracking will remain on the system. If they return to the school then you can issue them with new set codes and put them back in an appropriate form/tutor group. Note, such pupils will still show up in any School Favourite Groups that you create if they meet given criteria. |